Advisory and Executive Committee Meeting &
Scientific Symposium
  1. San José City Guide. DOWNLOAD GUIDE

  2. Delegates

    • a. Right of attendance
      All National and International Scientific Committee Presidents, or their designated representatives, are invited to attend the Advisory Committee meeting, the Scientific Symposium, the Tour and the evening events.

      All the International Scientific Committee Presidents, or their designated representatives, are invited to attend the Scientific Council meeting.

      All the National Committee Presidents, or their designated representatives, are invited to attend the meetings in Regional groups in the first half of the afternoon on 8 October, and to join the Scientific Council session in the morning and the second part of the afternoon as observers.

      As the Regional Groups will be meeting in parallel to the Scientific Council, in cases where an International Scientific Committee President is also a National Committee President, this may mean that you have to appoint an alternative representative for your Committee for one of the meetings.

      The Executive Committee meetings are only open to the members of this body. Executive Committee members can attend the Advisory Committee meeting, including the Scientific Council and Regional Groups, the Scientific Symposium, the Tour and the evening events.

    • b. Delegation of powers

      Please note that according to Art. 7 of the Rules for the Advisory Committee any member of the "Advisory Committee who is unable to attend a session may be represented by someone else:

      • The President of a National Committee by a member of the National Committee of his/her country.
      • The President of an International Committee by a member of his/her International Committee.

      Designation must be made in writing, be signed and dated and sent to the President of the Advisory Committee (via the ICOMOS International Secretariat) at least 15 days before the meeting".
      Please find attached a proxy form you can complete if needed.
      Only duly designated delegates will be allowed to vote (one vote per Committee).

    • c. Committee observers

      A growing trend in recent years has been that many National and International Committees send more than one representative. This is a welcome change that allows members of ICOMOS who are not Committee Presidents to get directly involved in the work of the organization and be enriched by the Scientific Symposium.

      However it also places an increasing burden on our Host Committee. It has therefore been decided that whilst Committee Presidents or their designated representative attend free of charge, additional Committee observers will be asked to contribute 100 Euro per person. Contributions go in equal parts towards supporting the Host Committee's meeting budget and the Victoria Falls Fund. Contributions must be paid in Euro/Dollars cash at your arrival in San Jose.

      Exceptions may be made if the official delegate comes from a developing country and needs the presence of a colleague for purposes of translation. Please contact the conference organisers prior to registration.

      Since space is limited, observers are requested to register before 15 August 2013. Observer Registrations received after this date will be accommodated within the limits of places available, with priority given to official delegates.

  3. Visas

4. Language and simultaneous interpretation

There will be English and French simultaneous interpretation during the Advisory Committee and the Scientific Council meetings, as well as the plenary sessions of the Scientific Symposium.

There will be no simultaneous interpretations during the breakout sessions of the Scientific Symposium, individual International Scientific Committee meetings and the Regional Group meetings.

There will also be consecutive English translation for the opening and closing speeches.

5. Venue

San Jose is a young city, whose urban fabric began to develop just two hundred years ago. Its grid was so simple and minimalist in shape, that when Jacinto Benavente visited it in the last century, he described it as “a village around a theatre”. Even today, San Jose is a small city that allows the visitor to walk the most iconic sites and, surrounded by a hilly contour, to enjoy warm weather all year round.

Located at the centre of the country, the city is just a few hours away from the various tourist amenities that exist on the Atlantic and Pacific coasts, where you can enjoy adventurous activities that are organised in harmony with the conservation of the natural environment.

13 October 2013 marks the Bicentennial Declaration of San Jose as a City.

For more information about the city, please visit:

• San Jose Municipality:
• Costa Rican Tourism Institute:

The meetings will be held in three locations:

  • The meetings of the Executive Committee, Advisory Committee and Scientific Council will take place at the Aurola Hotel Holiday Inn, San Jose Downtown.
  • The Scientific Symposium will be held in the City of Science at the University of Costa Rica.
  • The parallel Regional Group and ISC meetings will take place at the Museum of Contemporary Art and Design and the library inside the National Centre of Culture (CENAC), the headquarters of the Heritage Centre (MCJ) and at the headquarters of ICOMOS Costa Rica. The CENAC is located at 200 m, and the Heritage Centre and ICOMOS Costa Rica roughly at 500 m, from the Aurola Hotel Holiday Inn, the main venue.

To guide participants moving between venues, hostesses will direct groups every 15 minutes

Main venue

The Aurola Holiday Inn Hotel San Jose Downtown is located in the city centre (5th Avenue, 5th Street) and within walking distance of a multitude of cultural attractions: the Pre-Columbian Gold Museum located under the Plaza de la Cultura (Culture Square), the National Theatre, the Jade Museum, and the Museum of Contemporary Art and Design inside National Centre of Culture (CENAC).

Participants will enjoy its modern facilities, an on-site business centre, complimentary wireless Internet access, two restaurants, and a popular pub-style bar.

Due to its central location near the transportation hub, the hotel is easily reachable from Juan Santamaria International Airport (SJO), from Tobias Bolaños International Airport (TBN), and from the INCOFER train station.

For more information see:

6. Paralell Meeting Venues

ICOMOS Costa Rica will be able to support the International Scientific Committees (ISC) in organising their individual meetings, by establishing partnerships with local organisations and institutions. For example, in some cases we have National Scientific Committees that mirror the international ones. We can also establish links between ISCs and local organizations, in major academic units of universities, museums, and other entities of the Ministry of Culture and Youth (MCJ).

• The National Centre of Culture (CENAC). Located at Paseo de las Damas (Walk of Ladies, 15th Street); the CENAC is a historic facility complex developed in the former National Liquor Factory, originally built in 1853. It houses the Headquarters of the Ministry of Culture and Youth (MCJ).

• Heritage Centre of the Ministry of Culture and Youth (MCJ). Located at Central Avenue, between 3rd and 1st Streets. This Neoclassical building was constructed in 1913 and used to house the headquarters of the Banco Anglo and the Chamber of Commerce.

A complete list of all ISC meetings and parallel events will be published on the special website in due course.

7. Social events and official Tourist Excursions

On behalf of the Costa Rican people, the hosting National Committee ICOMOS Costa Rica warmly welcomes all guests coming from afar.

a. Diverse activities

  • Parallel to the ICOMOS events, a series of activities will be organised by the Ministry of Culture, the University of Costa Rica, the College of Architects, and the Institute of Tourism.
  • In addition, the Academy of Geography and History and the City of San José will be organising events to commemorate the Bicentennial of the Declaration of San José as a City.
  • The Colegio Federado de Ingenieros y de Arquitectos de Costa Rica (Association of Costa Rican Engineers and Architects) will host the evening session on World Heritage matters organised by the ICOMOS World Heritage Unit on Tuesday 8 October 2013.
  • Two evening tours will be offered to participants:
    • a City Tour (Sunday, 6 October)
    • b Guided tour to the National Theatre, or the Gold Museum, or the University Campus Rodrigo Facio (Wednesday, 9 October)

You can sign up for the ICOMOS guided and technical tours and evening events through the registration form. A full list of all activities taking place in parallel to the ICOMOS events will be published on the special website in due course – you can sign up for these parallel activities when you register on your arrival in Costa Rica.

b. Technical Tours

On 11 October, ICOMOS Costa Rica will offer participants three possible excursions:

Tour A
Coffee Cities - Santo Domingo, Heredia, Barva

Tour of three cities in the province of Heredia, one of the coffee-growing regions of the Central Valley. It begins in Santo Domingo, where traces of the coffee boom of the mid-nineteenth century and early twentieth century can be found in its traditional architecture of adobe and tile roofs, next to beautiful Victorian wooden houses. Participants will discover the history of Costa Rican coffee by traveling through the city, visiting an old coffee processing centre, the house of a former coffee landowner, and by participating in the famous coffee harvest.

The tour continues through downtown Heredia, one of the four major cities of the Central Valley, which still retains architectural landmarks of the late nineteenth and early twentieth century, such as the building of the Government of Heredia, one of the first reinforced-concrete buildings of the country, and magnificent examples of architecture of education, representing the importance that learning has had in our country.

The tour then continues to Barva, one of the foremost indigenous areas of the country which benefits of vivid cultural traditions, such as the making of masks and baskets.

Tour B
Archaeological and agro-industrial production: Turrialba Volcano Valley - National Monument of Guayabo - Coffee and cane farm

We visit the slopes of the volcanoes Irazú and Turrialba; both are national parks located in the province of Cartago.

Then we will visit the town of Santa Cruz, devoted to the manufacture of cheese, whose designation of origin "Turrialba" is famous throughout Costa Rica. In this community, we will take a delicious lunch in a typical dairy farm associated with the rural community tourism network.

In the afternoon, we proceed to visit the National Monument of Guayabo, an archaeological site of an architectural complex consisting of mounds, aqueducts, roads and petroglyphs.

Finally, the tour takes us to the Aquiares Hacienda; built between 1817 and 1935, it is an example of the coffee and sugar cane industrial architecture of the Turrialba - Reventazón region.

Tour C
Cartago: ancient capital of Costa Rica - Colonial vestiges in the Lower Rio Reventazón - Orosi Valley National Park, around Tapantí.

Passing through Cartago, first capital of Costa Rica, we will visit the “Basílica de los Ángeles”, the most magnificent church of Costa Rica (devoted to the Virgin of the Angels), the ruins of Santiago Apóstol Parish and María Auxiliadora, a Christian Chapel resulting from a restoration applied to the oratory located beside the Old Hospice of Orphans.

The earthquakes of 1841 and 1910 destroyed most of the colonial heritage of Cartago, as well as most of the religious buildings; civil, commercial and domestic buildings were re-built after 1910.

Then the tour proceeds to the Reventazón River basin, the Orosi Valley ravine area with very deep canyons, famous for its colonial Ujarrás ruins and the temple of Orosi, and the presence of the Tapantí National Park. We will stop around the park to enjoy lunch in some small restaurants offering locally reared trout.

For the Tours B and C, a fee of $20 (USD) will be charged to cover lunch.

c. Short trips

San José and the surrounding area offer a great variety of recreational facilities, as well as beautiful natural and cultural sites. More information will be provided on the special meeting website in due course.

8. Agendas, Official Comunicates and working documents

The detailed programme and other information updates will be posted in due course on the official meeting website: (available from 15 June)

ICOMOS Costa Rica is concerned that the meetings be as carbon neutral as possible. To this end the agendas and working documents will be electronically circulated to you nearer the date by the International Secretariat, and provided to delegates on a USB key to reduce the amount of paper used.

9. Accompanying persons

The accompanying persons of the Committee delegates or observers may attend the following events:

  • City Tour, Sunday 6 October
  • Welcome Cocktail, Monday 7 October
  • Guided Tour, Wednesday 9 October
  • Scientific Symposium, Thursday 10 October
  • Farewell Cocktail, Thursday 10 October
  • Technical Tour, Friday 11 October (lunch will have to be paid separately for Tour B and C)

To cover host Committees costs – a fee of 76 Euros per accompanying person will be charged upon registration at the main venue.

Since space is limited, please specify on the registration form whether you will have one or more accompanying persons.

10. Temperature

In late October, the average temperature in San José fluctuates between 17-27°C, with frequent rainfall.

Weather forecast:

11. Vacunas
Fiebre Amarilla Decreto (PDF)

Important: Starting on July 30, 2007, the Costa Rican authorities will demand that all travelers coming from the following countries: Angola, Benin, Burkina Faso, Cameroon, Democratic Republic of the Congo, Gabon, Gambia, Guinea, Liberia, Nigeria, Sierra Leone, Sudan, Bolivia, Venezuela, Brazil, Peru, Colombia, Ecuador and Republic of Guyana, have a yellow fever vaccination certificate.

12. Book : « el Patrimonio Arquitectónico de Costa Rica » by Hugo Díaz

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